Development Operations and Events Coordinator
Reports to: Deputy Director of Development
Location: Boston, MA
Organization Overview and Opportunity
Pioneer Institute is a Boston-based research organization (501c3 non-profit) that develops and communicates dynamic ideas that advance prosperity and a vibrant civic life in Massachusetts and beyond. Our organization promotes world-class options in education, healthcare, and economic opportunity, and seeks to elevate civil discourse and advance limited and accountable government. Join a dynamic team of researchers who are committed to fact-based evidence, the free exchange of ideas, liberty, personal responsibility, and free enterprise.
For more information, please visit www.pioneerinstitute.org.
Position Summary
The Development Operations and Events Coordinator is responsible for leading event planning and coordination, as well as supporting donor stewardship and office operations. He or she will play a pivotal role in the seamless execution of events, ensuring exceptional experiences for our members and attendees. He or she will work closely with the Executive Director, Chief Development Officer, the Deputy Director of Development, the Development Associate, and the Chief Operating Officer. This is a unique opportunity to work with one of the country’s most effective think tanks, especially for individuals with a deep interest in public policy and social impact. Duties include:
- Organization and oversight of a wide range of events, from Board of Directors meetings to donor events and special galas.
- Management of on-site coordination for events, vendor relationship management, and post-event activities.
- Donation processing and tracking.
- Fundraising tracking and reports for team success.
- Assist in the annual budget and reconciliation process with the COO.
- Preparing donor acknowledgements.
- Coordinate with the firm tasked to maintain current solicitation registrations for Pioneer and the Pioneer Public Interest Law Center in various states.
- Office assistance activities, including scheduling meetings, maintaining appointments and calendars, arranging travel, ordering supplies, supporting mailings, and more.
- Make bank deposits.
- Additional support as necessary.
Education and Experience Requirements
A resume and cover letter are required for consideration.
- Required minimum education: Associates degree (preference for the humanities).
- Preference for a minimum of one year of relevant experience.
- Demonstrable writing skill (preference for skills in marketing and public relations).
- Strong organizational and interpersonal skills.
- Ability to prioritize a large workload.
Essential Personality Traits & Skills
The Development Operations and Events Coordinator must be deeply curious and driven, with a keen recognition of the power of ideas and demonstrable passion for Pioneer’s mission and work. The ideal candidate:
- Is a self-starter who focuses on results.
- Is adept at building relationships, inspiring trust and confidence, and collaborating with colleagues.
- Employs integrity above reproach, honesty, and directness.
- Seeks continuous growth and improvement for both personal development and team success.
Benefits
- Competitive salary
- Hybrid work schedule
- Excellent benefits
- Participation in company health (medical, dental, vision & LT-disability) insurance plans upon employment
- Generous flextime policy
- 401K plan with 4% employer Safe Harbor contribution
For more information or to submit your resume and cover letter, please contact Caitlin Marple at cmarple@pioneerinstitute.org.
Pioneer Institute is an equal opportunity employer.